How to calculate the quantity of drinks for an event?
When planning an event, one of the most crucial questions is determining how many drinks to provide to satisfy the guests. Accurate calculation is essential to ensure that everything goes smoothly.
In this article, we will guide you through the steps of calculating, taking into account the number of guests.
01. Estimated number of guests
The first step is to estimate the number of guests who will attend your event. This estimate will be the basis for all subsequent calculations. Take into account the attendance confirmations and adjust accordingly.
02. Calculation of the quantity of alcoholic beverages
Champagne
Champagne is often consumed at the beginning of an event, as guests arrive and socialize. It helps create a relaxed and friendly atmosphere.
Champagne can also be reserved for special moments of the event, such as an important announcement or celebration.
For champagne, plan on about 1-2 flutes per guest for a special toast or to celebrate the start of the event.
The wine
Wine is enjoyed during meals and can be paired with specific dishes, accentuating the flavors.
For wine, plan on about 1 to 1.5 glasses (12 cl) per hour per guest.
Spirits
Spirits are often consumed throughout the event, in moderation and in small batches. They offer stronger options for those who prefer more concentrated alcoholic beverages.
For spirits, calculate about 1 to 2 glasses (5 cl) per hour per guest.
03. Calculation of the quantity of non-alcoholic beverages
Water
Water is essential and should be available in abundance throughout the event to stay hydrated. It is advisable to drink water regularly throughout the event.
Plan on at least 1 to 1.5 liters of water per guest for the duration of the event.
Various non-alcoholic beverages
These non-alcoholic beverages can be consumed throughout the event, providing refreshing alternatives to alcoholic beverages.
They are often consumed at the beginning of the event and during times when guests want a break from alcoholic drinks.
Anticipate approximately 2-3 non-alcoholic beverages per guest for the event.
04. Factors to consider
Various factors can influence the amount of drinks to plan for, such as the type of event, the weather, the profile of the guests and the time of the event. Adjust your calculations accordingly.
The type of event
Weddings or birthdays may require more champagne for toasts, while networking events may require more wine or beer.
The weather
In hot weather, consumption of water and non-alcoholic beverages may increase.
Guest profile
If your guests are primarily wine drinkers, adjust the quantity accordingly.
Accurately calculating the amount of drinks for an event is essential to ensuring the satisfaction of your guests.
By considering the number of guests, type of event, preferences and usefulness of drinks at different times, you can anticipate and deliver a memorable experience to your guests.
Don’t forget to customize these calculations based on your event and your guests’ preferences.
A good balance of different drinks ensures an optimal experience for everyone, marking the success of your event.
Our services
Event caterer
Chef at home
Corporate Events
Culinary workshops